2017 Pancake Breakfast MUST READ INFO!!!

Dear Troop 648 Scout Families:

It’s that time of year!! While it is only mid-March, May 6th will be here before you know it!! For those of you new to the troop this means our Annual Pancake Breakfast and Silent AuctionTroop 648 largest fundraiser of the year.  The Scouts really need your help and support to make this a success.

Date & Time: Saturday, May 6th  @ 7:00 am – 10:30 am

Location: Scottsdale Chaparral Christian Church, 6451 E. Shea Boulevard, Scottsdale, AZ

We all know that “many hands make for light work!”

Patrol Baskets

Karin McFetters is the parent in charge of working with patrols on their Patrol Baskets.  She sent out an email a few weeks ago outlining what is needed to make the patrol baskets a success. Please refer to her email if you have any questions. You can contact Karin at kmcfetters@me.com.

Silent Auction Items

I am the parent working in charge of the Silent Auction and this is my first year. Clara Komar has graciously stepped forward to help organize the Silent Auction with us.

Scouts are encouraged to solicit or donate items to be included in the Silent Auction.  In years past, scouts have been very successful in soliciting donations (gift certificates, goods and services) from local area restaurants, shops and service providers.  Last year we even had artwork donated to auction. The ideas are endless….tickets to sporting events, hotel stays, concerts, music lessons.

To help, we have made two documents available for your use. The first is this – a Donation Request Letter.  I would suggest having your son practice his “spiel” prior to entering a business.  Use this letter as a guide to solicit donations.  The second document is this – a Donor Form that you give to the business once they agree to make a donation.  This letter (which is on T648 letterhead and includes CCC’s 501c number) is usually a key factor and often essential when trying to procure donations.  Make several copies of these to hand out.  Last but not least, be sure your scout wears his clean Class A uniform when he plans to solicit donations.

Please be aware that we are not able to accept alcoholic beverage items or tobacco products as auctions items.  It is against BSA policy. 

Auction items will be displayed for silent bidding during the event.  Scouts will receive a percentage of the purchase price for each item they secure or donate.  Funds raised will go directly to their individual scout accounts. Their scout account funds can be used to pay for scout related items such as summer camp, new uniform items they grow out of, camping equipment, etc.

As you receive your donated items, please bring them to the upcoming scout meetings.  We will gather the items in preparation for the auction by creating bid sheets and display them nicely.

THE HARD DEADLINE FOR COLLECTING AUCTION ITEMS WILL BE TUESDAY, MAY 2, 2016.  No items will be accepted after to allow time to prepare the display.

Pancake Breakfast Wish List Items

If you wish to make a donation to the pancake breakfast, the troop would appreciate gift cards to Wal-Mart, Target and Costco.  This will allow the committee to purchase items like plasticware, paper plates, napkins, food, etc.

Our imminent need will be commitments from Adults to help set up on the evening prior to the breakfast (Friday, May 5th in the evening) and the morning of Saturday, May 6th. Please ink this into your schedule and look for more emails to come outlining what we may need.

Please let me know if you have any questions!

Jody Achor

rspmdja@aol.com

310-710-8020